An old client, recently contacted me, enquiring if I still had a certain portrait and could they purchase another copy, due to the original being damaged by flooding. They thought it’d be a long shot, as many years had passed since the shoot. How
pleased they were when I informed them that I had all images, from all shoots, and all I needed from them was the date of the shoot. This would allow me to bring up the images. I could then e-mail a digital proof sheet to them, so they could pick the image they required. It would then be a simple matter of printing off the image and mailing it to the client.
Imagine my dismay when I couldn’t find the client’s folder anywhere on my computer! After building their hopes up, was I to let them down at the last minute? I surely hoped not. After much more searching I found the folder on one of my external hard drives, used for back-ups of all photo shoots. I’d never bothered to catalogue the back-up drives, thinking there was no need, due to the fact that they are ‘just’ a mirror of my internal hard-drives and one list would do.
All was well in the end, but the efficiency of my work flow was severely knocked back on that particular job. I now have a much more intuitive set-up which allows me to work much smoother. My cataloguing system now cross references all of my drives, whether it is my ‘in use’ drives, or my back-up drives.
I now aim to get all my film negatives and slides scanned. Another long term on-going project for the long winter nights! I will then be able to archive the negatives and use the digital files, should the need arise.